Information Checklist
Group Information
Southwell u3a provides a website, and the Beacon system to help you promote and manage your Group. It is essential that after their initial setup you review these system regulalrly to ensure that they best portray your Group to other members of our u3a.
Web Group Page
Please check your Group Page and see if it's still appropriate, use this guide as an aide memoire. Please send any required changes to the Webmaster. This is important at this time in the life of the new website as the information was transferred from the old site and it's a great opportunity to try something different.
Introduction
Does the introduction still reflect the aims of your group and how you set out to achieve them? Have you explained the format of each session?
Photos
A picture paints a thousand words. Do you have any recent pictures of your group in action, if so send them to the Webmaster.
Contact Details
Are the contact details accurate on your Group Page? Did you know that you can have two contacts on your page.
Risk Assessment
Is your risk assessment up to date and published on the website, please forward to the Webmaster.
Your programme
Have you started to deploy a programme of events? You can schedule 'events' on the web page to manage your programme.
Where, when and how?
Are there any changes related to when, where or how often you meet, the experience level of your target audience or any equipment requirements?
Change of format?
Want to change the format of your webpage? Several variants are available, check out some other groups for inspiration.
Astronomy, Photography, Folk Music, Ukulele, Literature, Come Dine with Us show some good features that are available on this website.
Do it yourself?
Did you know that you could do your own modifications to your group page, add news items, events, photo galleries etc. Training will be provided.
Beacon
Beacon is the system of choice for the u3a to manage the membership. Any changes to the details here need to be communicated to the Beacon Administrator
Membership
Is the list of members for your group up to date? Click on your group in Beacon, then 'members' , you can add, modify and remove members yourself.
Members
Are Group members details (particulalrly contact details) up to date?
Lapsed Membership
Are there any names in your members list displayed in 'red'? If so their membership has expred, you need to inform the member to contact the Membership Secretary .